Jim Ellis Charity Golf Tournament

jimellisgolf.com
Sunday, Aug 30, 2026 · Chateau Elan
Overview
Invitation
Schedule
Sponsorships
Master Sponsor & Player List
Volunteers & Staff Duties
Volunteer Roster
Hotel & Villas
Catering Menu
Auction Items
Raffle Items
Agendas
Day-of Activities
Year-over-Year Giving
Charities Supported

Event Overview

260
Golfers
2
Courses
Sun Aug 30
2026 Event Date

Key Details

VenueChateau Elan Golf Club, Braselton, GA
CoursesChateau Course + Woodlands Course
FormatModified Scramble / Step-aside
Registration7:30 AM – 9:00 AM (Golf Pavilion + 30x40 Tent)
Shotgun Start9:00 AM
Reception2:00 – 4:00 PM (Golf Pavilion)
Websitejimellisgolf.com

Action Items — Sorted by Due Date

Invitation

Jim Ellis Automotive Group
Charity Golf Tournament
at Chateau Elan
Jim Ellis Employee Charity — supporting Atlanta community charities
Sunday, August 30
2026
9:00 AM
Shotgun Start
Chateau Elan
Braselton, Georgia
Registration: 7:30–9:00 AM · Reception: 2:00–4:00 PM · jimellisgolf.com

Invitation Checklist

Event Schedule & Timeline

Pre-Tournament (Aug 29, 2026)

Tournament Day (Aug 30, 2026)

Sponsorship Tiers

Master Sponsor & Player List

2026 Tournament Totals
Live from your Google Sheet — updates every 60 seconds or click Refresh

Sponsor Counts by Tier

Live data
TierGoalConfirmed (from Sheet)Per UnitTotal Value
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Total——

To update counts

  1. Open your Google Sheet → sponsor_counts tab
  2. Update the number in the confirmed column next to each tier
  3. Return here and click Refresh — totals update instantly
Your full named sponsor list lives in your external spreadsheet. This tab shows live totals only.

Volunteers & Staff Duties

Volunteer Roles

Chateau Elan Staff

RoleCountTime
Beverage Cart Attendants2 per course (4 total)6:30 AM – 4:00 PM
Bartender (Reception)12:00 PM – 4:00 PM

Volunteer Roster

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Total volunteers
—
Need accommodations
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No accommodations
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Duty categories

How to add volunteers

Live from Google Sheets
  1. Open your Google Sheet → Volunteers tab
  2. Add a row: Name · Email · Phone · Duties · Accommodations (Yes or No)
  3. Click Refresh here — roster updates instantly

All volunteers

Filter:
#NameEmailPhoneEvent DutiesAccommodations
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Hotel & Villa Accommodations

Chateau Elan Winery & Resort · 100 Rue Charlemagne, Braselton, GA · Check-in: 4:00 PM · Check-out: 11:00 AM
Chateau Inn Room
$284/night
15 rooms in block
2-Bedroom Villa
$779/night
2 villas in block
3-Bedroom Villa
$999/night
2 villas in block

Room Block Details

Total Room Nights19
Rooming List DueAugust 10
Resort Fee$29.00/night (pool, tours, shuttle, wifi)
AttritionMust use 90% of block (17+ nights)
Deposit Paid$1,563.20 (20%)

Rooming List

Live from Google Sheets
Add guests in your Google Sheet → hotel_guests tab, then click Refresh.
#GuestRoom TypeStatus
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Catering Menu

Chateau Elan — BEO #177374

Outside catering fee ($1,000) + cleaning fee ($500)
Proof of the Pudding — Reception Lunch
2:00–4:00 PM · Golf Pavilion · Aug 30, 2026
Live from Google Sheets
Update this menu anytime in your Google Sheet → catering tab. Click Refresh to see changes here instantly.
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Auction Items

20 tables in an L-shape in the pavilion. White linen on all tables.

How to add auction items

Live from Google Sheets
  1. Open your Google Sheet → Auction tab
  2. Add a row: Item · Donor · Value · Status
  3. Click Refresh — list updates instantly

Auction Items

#ItemDonorEst. ValueStatus
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Raffle Items

How to add raffle items

Live from Google Sheets
  1. Open your Google Sheet → Raffle tab
  2. Add a row: Item · Donor · Value · Winner
  3. Click Refresh — list updates instantly

Raffle Items

#ItemDonorValueWinner
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Agendas

Planning Meeting Template

Tournament Day Agenda — Public Facing

TimeActivity

Day-of Activities

Golf Format

Modified Scramble — No more than 5 drives per player per team.

Step-aside — Player whose shot is selected may not hit the next shot.

Scoring

  • 1st & 2nd place per course (4 winners)
  • Dead Last Winner (1)
  • Closest to the Pin — per course (2)
  • Longest Drive — per course (2)
  • Gross scores only · Each course separate

Contest Holes

CHATEAU COURSE
12
Chateau Course
Closest to the Pin
9
Chateau Course
Longest Drive
16
Chateau Course
Hole in One
WOODLANDS COURSE
17
Woodlands Course
Closest to the Pin
18
Woodlands Course
Longest Drive
2
Woodlands Course
Hole in One

Special Events

Helicopter Drop
8:30 AM · Top of Chateau Hole 18 green, behind clubhouse
Raffle Ticket Sales
On-course during play · Drawn at 2:00 PM reception
Team Photos
2:00–4:00 PM · At hole-in-one holes

Year-over-Year Giving

$482,500
Total raised
$76,900
Avg net/year
2025
Best year
1,164
Total golfers

Giving history

YearGrossSponsorsAuctionExpensesNet to CharityGolfersBeneficiaryChart
Totals———————
2026 Goal$200,000$80,000$40,000$55,000$145,000260Atlanta Community Charities

Add / Update a Year

Charities Supported

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2024 charities
—
2025 charities

How to add charities

Live from Google Sheets
  1. Open your Google Sheet → Charities tab
  2. Add a row: Year · Name · Description · Amount
  3. Click Refresh — list updates instantly
2024
Chateau Elan · 240 golfers
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2025
Chateau Elan · 260 golfers
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